Embracing the digital future of inspecting
Preamble
Clarinspect offers a big shift away from hand-written notes that are used by a large number of inspecting and engineering firms. Making this change can seem like a daunting task, but it comes with many benefits that you and your firm at large will notice the effects of straight away.
In this blog post we look at three aspects of inspecting that have improved business for our clients.
The first major benefit is the highly professional look of all reports made with Clarinspect. Thanks to report auto-generation and custom report layout made for each client, each of your reports will instantly be of a very high standard and produced to your format and branding.
Another huge benefit that our clients find comes when finishing off a site inspection. With traditional hand-written notes and photos, there is a long process of collating all the information, sorting the order that the data was taken in, and attaching photos to the correct place in the report. The Clarinspect software does all of this for you, saving clients a large amount of time that can be spent more profitably.
Lastly, Clarinspect clients see an increase in accessibility for their reports. Due to the report auto-generation that Clarinspect provides, the barrier of shorthand notes or difficult-to-read handwriting has been removed. This has major benefits both to the inspector of a site and their firm, also to clients - or the legal team in the worst case scenario.
The professional look - consistency and style
The Clarinspect process removes a lot of time from each inspection report write-up
When reports are done by hand, and are written up from notes, it can be hard to have perfect consistency every time; especially if a firm has a unique style of report format that is adhered to. Adhering to a rigorous, professional style results in reports that are high quality, reliable and make a client happy with the outcome. However writing up professionally formatted reports adds a drastic amount of time due to formatting and other nitty-gritty aspects.
Clarinspect provides a simple and elegant solution that saves time and results in reports that are just as high in quality - consistently.
This is done through auto-generated reports. When an inspection is filled out in the Clarinspect app and submitted as complete, the software turns it into a report using a preset template. The template is custom created by the Clarinspect team to your exact specifications based on example reports. This allows you to continue using any pre-existing report formats as if nothing has changed. Through this method each report looks highly professional, and takes a fraction of the time that would originally be spent creating it.
Wrapping up a site
One of the many useful Clarinspect features
A big hurdle with hand-written notes and photos taken on a separate camera is organising and collating all the data. If the notes are in shorthand they need to be understood; an issue for anyone writing a report who isn’t the person who wrote them. The notes may also be out of order, and it can be hard to find exactly why a photo was taken and where it fits in with the report.
When it comes to wrapping up a site these factors add on extra time that could be spent finishing a deal with a client and moving on to bigger and better ventures.
Through the use of Clarinspect these problems are eliminated. When the software automatically generates finished reports, any photos that are taken for specific sections of a site are automatically placed in the correct area of the report. Additionally the software eliminates the time spent organising all the notes by either the inspector or an assistant at the firm.
Through this feature no data or photos will go missing (a problem some firms have had) and the finished inspection can be handed in much sooner to the client. This results in benefits for both parties; the client gets a quick and efficient job, and the firm saves money per site and gets a good recommendation from that client.
Accessibility
Being able to easily convey the information that is being gathered during an inspection is more important than some people realise. If a client/lawyer/other third party asks to see the notes that were taken during an inspection a few years down the line problems can arise. If these notes are in the form of hand-written or shorthand notes then issues with legibility arise; problems with remembering what shorthand notes were referencing can also surface, with information being lost in the process. This has the potential to create large issues where crystal clear clarity is required. With paper notes you also run the risk of them being filed incorrectly and being hard to find, or just getting outright lost.
Using cloud-based software, there will be no more lost data
The Clarinspect software solves all of these problems. Firstly all the notes are digital. All notes are output in an easy to read font; any issues with legibility are eliminated. With this feature you will be able to show anyone the inspection notes, easily conveying information quickly and easily. On top of this, notes taken using Clarinspect cannot be lost or filed incorrectly. This is because the software backs up all inspections to the cloud. With this feature any inspection can be recovered if it is lost or accidentally deleted.
All of these features provide reliability to you when dealing with your clients. You get both accountability and reassurance that the proper inspections were undertaken. This provides you with the security of knowing you have records of a job well done.